Do you ever find yourself overwhelmed with everything you need to do?
It’s normal to feel this way. It seems that having too much to do is becoming the new norm. But, there are things you can do to improve your productivity and bring some clarity to your everyday.
Zig Ziglar, a famous motivational speaker, and author, once said: “Lack of direction, not lack of time, is the problem. We all have twenty-four hour days.”
We all have the same amount of time. Some people are just better at spending time than others. How do you become more productive and spend your time more wisely?
We will share 25 actionable productivity tips and hacks you can implement in your life to do more and feel calmer. Time management is one of the most important skills of highly effective people. The hacks we collected will help you manage your time and do more without making you feel overwhelmed.
You don’t need special tools and apps to implement these productivity tips in your life. Most of the tips are very easy to try.
|We curated the list of different tools to help business owners and entrepreneurs be more productive with their work. You can also try our cool name generator if you need to create the right name for your brand or product.
Try as many as you can to see if they produce any meaningful results for you. We’re sure these productivity hacks will help you achieve more in life.
Are you ready to get started?
25 Easy-to-implement Productivity Tips
Here’s our collection of 25 tips that will change your life for good.
Wake Up At the Same Time Every Day
Having a routine helps you stay productive. Routines don’t require willpower, and they don’t require you to make decisions. You simply do them because they come naturally to you.
Waking up at the same time every day helps your body know when it’s time to get ready for work. And it’s less daunting to start the day if the day always starts the same way.
Unplug Yourself from Electronic Devices
There’s nothing wrong with using Facebook and Twitter. But, it helps if you schedule a time where you unplug yourself from the internet.
We recommend you keep away from your electronic devices for the first and last hour of the day. This way, you’ll keep your head fresh for sleep and for the work ahead of you.
Put Your Phone on Flight Mode
Do you ever find yourself distracted by your phone while working on an urgent task? We’re constantly bombarded with emails, text messages, and important calls.
Put your phone in flight mode when you need some alone time to focus on the work you need to do. You will have plenty of time to return the calls and emails once you do your work. This is one of the easiest productivity hacks you can implement immediately.
Have Everything In a Single To-Do List
There are too many options for time management and your to-do lists. You can choose between countless apps and organizing methods. It doesn’t matter which one you pick. The important thing is to keep everything on a single to-do list.
This way, you’ll always know where to look, and you’ll prevent organizing multiple things at the same time.
Plan Your Work Week on Friday
We all understand how important it is to have a plan for the work week ahead. What most people do wrong is they plan their week on Sunday evening.
This makes them feel stressed and prevents them from getting a good night’s sleep. Instead, take the last 30 minutes of your Friday workday and plan everything for the coming week.
Avoid Unnecessary Meetings
While modern technology enables us to meet people without being in the same room with them, it also provides access to unnecessary meetings.
Try to avoid meetings where you don’t have an active role or where your role is unclear. This way, you’ll save a lot of time and avoid listening to meetings that don’t concern you. Avoiding unnecessary things is one of the simplest productivity tips to implement.
Schedule Time for Emails
Our inbox is often the main source of our anxieties. Have you ever monitored how much time you spend answering emails and checking for updates every day? We bet it’s a lot.
You can free some time if you avoid checking your inbox throughout the day and instead schedule 20 minutes for emails every 4 hours. That’s more than enough to stay on top of your inbox. Give this productivity hack a try to improve your time management.
Keep Every Email Under Five Sentences
Raise your hands if you hate long emails? If you can’t tell what you want in five sentences or less, you shouldn’t be writing an email. You should be on a call.
Imagine how much time you can save if you keep all your emails short and concise. You can include a signature line explaining that you keep all your emails under five sentences long to save time for yourself and the recipient.
Take Frequent Breaks
Being a hard worker is a badge of honor. We’re all hustling every day and working towards our goals. But our brains aren’t made to always work in the highest gear.
Short daily breaks can help you stay fresh and get more done in the hours when you’re actively working. Take a walk, or spend some time with your pets, family, and friends. Or you can simply take a 15-minute coffee break if that’s what you prefer.
Respect the Weekend
Weekends are your chance to reload and start each week fresh and energetic. We understand that working on weekends makes you look driven and motivated. But not taking breaks ensures you’ll burn out.
Make sure you prioritize other things over work during the weekend. You’ll be surprised how much more you’ll get done during the week.
Coordinate Your Calendar
Make sure you coordinate your calendar with your partner, family, and coworkers. This is especially important if you have kids. You and your partner have to make sure your calendar aligns in a way that works for the family.
The same is true for your coworkers. Make sure you check with them before you schedule calls and meetings.
Go to Bed at The Same Time Every Day
Just like waking up, having a set time to go to bed every day builds a routine. This will prevent you from mindlessly watching Netflix or browsing YouTube.
You will be more rested and more energetic. Sticking to a nighttime routine will help you achieve more during the day.
Do the Most Important Tasks First
Your to-do list includes different things you need to do. Some are more important than others. We often find ourselves doing the easy tasks to check off as many things from the list as possible.
Focus on the most important tasks first. These are the things that will have the biggest impact on your success. Stick to 1-3 important tasks every day and do as many easy ones as possible. Time management becomes easier when you only have 1-3 important tasks each day.
Break Your Tasks Into Steps
This is one of the simplest tricks to avoid procrastination and become more productive. If you break down complex tasks into smaller steps, you won’t be as hesitant to start the task. Small wins will motivate you to do more.
Make every step as specific as possible for the best results. This simple productivity tip can make you become super efficient.
Avoid Trivial Decisions
Have you ever heard of decision fatigue? This is when you exhaust your mind with all the decisions you have to make during the day. If you avoid making trivial decisions, you reserve more brain capacity for important decisions.
This is why some successful entrepreneurs always wear the same clothes. They don’t want to exhaust their brain with trivial decisions like what to wear.
Automate Repetitive Tasks
Do you find doing the same tasks over and over? Why not automate them? You can use different tools to do so. Look for text expander plugins to use quick responses if you find yourself sending similar emails.
You can build simple automations with a free tool called ITTT. You can also try different keyboard shortcuts for easy automations. You’ll be surprised how much time you can save with these.
Take Note of Your Actions
Successful people often reflect on the actions they take. You can spend a few minutes every day thinking about everything you did in the day. What did you achieve? Did you make any mistakes?
By being mindful of your actions, you’ll prevent making the same mistakes in the future. You will be able to prioritize important tasks and achieve more in less time.
Don’t Rely On Motivation And Inspiration
It’s easy to work when you’re motivated, but that’s not always the case. The easiest way to beat procrastination when you’re not motivated or inspired to work on a big project is to simply start working.
Do the smallest possible step. This might mean going to your work desk. The next step would be to open your laptop. The third step is to start the software you need to use. And so on… The project becomes a lot easier if you simply start working on it.
People are bad at multitasking. We have a lot to do, and we often feel like we can do more than one thing at the same time. But that’s not the case.
Focus on a single task, and you’ll see how much more effective you’ll become. We can guarantee you will be more productive and get more work done in less time.
Say No More Often
It’s hard to say no when you’re presented with new opportunities and projects that excite you. But this is often a recipe for disaster. You will end up with too many obligations, and you won’t produce your best work on any.
Learn to say no to opportunities if you’re working on something else. Always give your best on the thing that’s in front of you.
Identify Your Most Productive Time of the Day
This is one of the most effective productivity hacks you can implement in your life. Time management becomes a lot easier if you know when you perform at your best. To find your most productive time of the day, you have to start tracking how you work.
Schedule the most important tasks at the time of the day when you’re most productive. This will make you more productive.
You have to be healthy if you want to perform at the highest level. Taking care of your health and vitality helps you stay active and energetic. You have to think about self-care if you want to achieve more in life.
One of the easiest ways to ensure you’re healthy is by staying active. Go on walks, join a gym, or enjoy a sport with your friends.
Eat Healthy Food
Some foods slow us down. Have you ever experienced an energy crash after a heavy meal full of unhealthy food? That’s what you want to avoid if you want to be more productive.
Plan your meals ahead of time to avoid going to fast-food restaurants. Prioritize fruits and vegetables for a steady source of energy.
Organize Your Work Space
Having an organized desk can calm you down. Seeing too many things on your work desk can quickly cause anxiety and stress.
Less clutter helps you think more clearly. This makes you more productive and effective. All you have to do is clean up your work space.
Read In the Morning
You have to be amazing at time management to find 15 minutes in your workday for reading. We have too much to do, and there are too many distractions around us.
Instead, start each day with a book in your hands. You’ll be surprised how much 15 minutes of reading can do for your productivity. The more you know, the better you can take care of the task in front of you.
As you can see, there’s a lot you can do to become more productive and better at time management. We went through some simple tips you can implement, and we learned that small changes often compound into huge improvements.
The productivity hacks we shared can help you transform your life and achieve more. All you have to do is implement them into your everyday life.
We suggest you start small and test different tips. Keep the ones that produce the biggest impact. Good luck on your journey.